Top 6 Reasons Your Business Should Go Paperless
For those of you sitting on the fence about whether your company should go paperless or not, here are our top six reasons why it could be one of the best decisions your company ever makes.
24 Hour Access
Today’s global and digital world means that accessing information is now close to instant and integrating digitization will modernize your company. Electronic documents and workflow automation tools allow business owners to create and instantly send the right documents to the right people without the need to search through reams of paper-based documents.
Improve Digital Organization
Going paperless is a major tool in improving digital managment and streamlining your files. Digital management is not always straightforward, however, so it may be beneficial to hire the help of an IT Services company that will assist your integration of digital management.
Hiring a professional will allow you to learn about the right systems and software that you should be using for your business sector and certify all your files and documents are properly digitally stored and protected.
Finding Files
When it comes to finding documents and files, digital files offer speedy information locating. Recent research has claimed that staff can spend up to one-third of their time looking for paper-based files and documents. Electronic documents, however, are much easier to locate and can be found with simple search entries such as name, date, document type, and other user-defined search criteria.
Quality of Information
Using digital technology to gather information is not only quicker, but it also provides an improved level of quality for the information that we are collecting and exchanging. Digitally capturing information is more reliable and provides better data with lower costs.
Faster Approval Process
The approval process was formerly a time-consuming process. From waiting for documents to arrive, to signing and resending them. Sometimes people were sitting on projects and deals for weeks before they could make a start on anything. Electronic signature solutions speed up the approval process significantly because everything can be done digitally and be approved by both sides within the same working day. Using digital forms to speed up business transactions and processes is applicable to most areas of any business, like purchase requests or expense reports.
The Environment
With global warming issues rising, we as a nation are beginning to see the need of being more environmentally responsible with business’ carbon footprint. Turning your business into a paperless operation helps to significantly reduce deforestation, pollution, and slows down global climate change.
