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3 Easy Ways to Go Paperless

We’re almost two decades into the 21st century now. You’d think that by this point, we’d be just around the corner from the paperless society people were first predicting in the seventies. However, there are still many businesses and institutions that are lagging behind, and being weighed down by the amount of paperwork they’re still relying on. It’s more urgent than many might believe–if you have a broken door lock you call for an emergency door repair. If you’re starting to feel the strain of your paper-heavy business, here are some ways to bring yourself closer to a totally paperless way of running things.

Document Conversion

This is one move that’s been exceedingly popular among fledgling start-ups. When you’re running a business that’s in its infancy, you obviously won’t have a lot of time for a complete filing overhaul, which could present all kinds of setbacks and difficulties. Fortunately, there are now many different document conversion services to which you can outsource the whole task to. Though you may have the classic business owner’s obsession with standing on your own two feet, outsourcing your document conversion could be a very smart move. You’ll not only be able to do away with your storage rooms and filing cabinets quickly, but will also shave down costs, and be able to focus on your more pressing business processes. If you’ve attempted going paperless on your own resources and found it was a lot harder than you anticipated, think about outsourcing instead.

Paperless Printouts and Meetings

Unless your business is severely outdated in its processes, you probably schedule your meetings and keep everyone posted with updates through email or some other digital platform. What about the handouts though? You can eliminate paper handouts through various office packages like TeamViewer, which allows you to have remote access to your office computers through any compatible computer, smartphone or tablet. These programs can also have features like screen sharing during any presentations, sharing important files, teleconferencing with remote workers, and transmitting videos. It may take a little while for everyone to get used to this kind of interface, particularly managers who have been in the business since before anyone can remember. However, by integrating this one piece of tech, you’ll be able to take a big leap towards a business that’s totally paperless.

Statements and Bills

When a lot of business owners hear “go paperless” they generally think about the processes within their own business. However, even when using paper documents is inconveniencing someone else, you should be cutting back to save money. The more bills and statements you take care of online, the less you’ll spend overall on postage, paper, and envelopes. Furthermore, you’ll be able to save working hours which would usually be spent crunching through cheques, invoices, and other mailings. Get all of your important statements on a screen rather than paper, start accepting payments digitally, and email your customers receipts rather than printing them. You’ll not only find everything easier to track and manage but will also save a lot of money in the long run.

After you make these three areas of your business paperless, I promise it will be hard to stop yourself!

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